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Featured Job Opportunity: Construction Administrative Assistant

Summary of Responsibilities:

We are currently assisting our client in their search for a Construction Administrative Assistant.

The Administrative Assistant will report to the division VP and will be responsible for providing senior-level admin support as it relates to the operations of the division.

Essential Functions:
  • Enter weekly payroll for the division, on time and accurately.
  • Maintain vacation records for plant personnel.
  • Maintain plant seniority list for union personnel.
  • Complete and submit office and field expense reports.
  • Assist in the preparation of project bids by gathering required information and compiling documents.
  • Maintain job list and allocate job numbers when needed, share as updated with the distribution list.
  • Assist with AIA billing
  • Maintain job filing system and file all correspondences related to a job appropriately.
  • Coordinate travel arrangements, prepare itineraries when required.
  • Sends interoffice e-mails/v-mails, answers the phone, filing, data entry, faxing, and various other general office duties as required.
  • Act as liaison with all members of the construction field team.
  • Performs such other duties as may be assigned
Education & Experience Required:
  • High School diploma with at least 6 years office experience; 3 of them being in the construction industry, specifically working with AIA billings.
  • Well-developed interpersonal skills
  • Ability to get along well with diverse personalities; tactful, mature and flexible
  • Sound administrative skills
  • Comfortable performing multifaceted projects in conjunction with normal activities
  • Excellent written and verbal communication skills
  • Ability to operate a computer and all general office equipment

Click here to view the full job description.

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